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November 11, 1991 BY-LAWS OF WISCONSIN WRESTLING FEDERATION ARTICLE I OFFICES The registered and principal office of the corporation shall be determined by the Board of Directors. The corporation may have such other offices, within or without the State of Wisconsin, as the directors may designate from time to time. ARTICLE II MEMBERSHIP AND VOTING Section 1. Membership. Every resident of the State of Wisconsin who holds any type of membership in good standing with the United States Wrestling Association, or in any of its divisions, shall for the term of such membership, also be a member of the Wisconsin Wrestling Federation. Section 2. Meeting of members. A meeting of the corporation shall be held annually, on a Sunday in October, at a time and place designated by the Board of Directors, written notice of which shall be sent by the United States mail, postage prepaid, no less than (21) days prior to each registered club, USA wrestling officials and Board of Directors. Section 3. Voting by Members. At the annual meeting of members each club situated in Wisconsin and registered with the United States Wrestling Association as of the date of the meeting shall be entitled to one vote. Each club may cast its vote through only one of its representatives present at the meeting. At each meeting of the members of the Association who are not members of a registered club may vote in blocs of 5. Each elected member of the Board of Directors may cast one vote. The Board of Directors shall be designed by the By-laws. The records of the Membership Director shall conclusively determine questions relating to club registration and membership of wrestlers in the USA Wrestling Association. Section 4. Quorum. Representatives of one fourth (1/4) of the clubs situated in Wisconsin and registered with the USA Wrestling Association as of the date of the meeting shall constitute a quorum to conduct all business to duly come before the members.
ARTICLE III BOARD OF DIRECTORS Section 1. Authority. The affairs and property of the corporation shall be managed and controlled by its Board of Directors. The Directors may exercise all such powers and do all such things as may be exercised or done by the corporation, subject to the provisions of the Articles of Incorporation, these By-laws and all applicable law. Section 2. Members. The Board of Directors will consist of the three age division directors, mat officials director, pairing officials director, four at-large directors, and eight district directors. Each member of the Board of Directors will have one vote with the chairperson voting only in the case of a tie. Section 3. Officers. The officers of the Board of Directors will consist of the State Chairperson, Vice State Chairperson, Secretary, Treasurer, Tournament Director, and Membership Chairperson. Section 4. Three Age Division Directors. The three Age Division Directors will be the Kids Director, the Cadet Director, and the Junior Director.
DESCRIPTION OF DUTIES A. STATE CHAIRPERSON 1. Responsible for the overall operation of the Wisconsin Wrestling Federation as established in these By-laws. 2. Is the Chairman of the Board of Directors. 3. Responsible for attending the National Chairperson's meeting. 4. Responsible for conducting four meetings of the Board of Directors or general meetings and any other meetings as deemed necessary. 5. Responsible for preparing an agenda for the October annual meeting with guidance from the Board of Directors. 6. Coordinate USA Wrestling coaches certification clinics with state coaches. 7. Responsible for submitting budget each year at the annual meeting in October and sending a copy to USA Wrestling's National Office. The Budget is to be developed at the September Board of Directors meeting. 8. Responsible for giving a yearly report at the annual meeting. 9. Approve out-of-state events and exchanges with age division directors. 10. Nominate and promote members of Wisconsin Wrestling Federation for state, regional and national awards and recognition. 11. Responsible for sending list of State delegates to National Convention.
B. VICE CHAIRPERSON 1. Assist State Chairperson in all activities as directed. 2. Responsible to assume the duties of the State Chairperson if the chairperson can't perform them for any reason. 3. Conduct elections for State Chairperson, Mat Officials, and Pairing Officials.
C. SECRETARY 1. Take minutes of the Board of Directors and Annual Meeting to document all activities of those attending. 2. Distribute minutes of Board of Directors Meetings to all Board Members in a timely manner. 3. Distribute minutes of Annual Meetings to all Board Members and clubs affiliated with Wisconsin Wrestling Federation in a timely manner. 4. Assist in mailings of the Board as deemed necessary. 5. Keep an annual file of all documents of the Board of Directors. 6. Assist in the revision and ratification process of the By-laws of Wisconsin Wrestling Federation as deemed necessary.
D. TREASURER 1. Responsible for all financial records of Wisconsin Wrestling Federation. 2. Responsible keeping all moneys of Wisconsin Wrestling Federation in a Federal or State insured financial institution. 3. Responsible for submitting all financial records of the Wisconsin Wrestling Federation to an auditing committee or accountant by September 1 of each year. 4. Responsible for submitting a summary of all expenses to all members of the Board of Directors by September 1 of each year in order to assist in preparation of the next year's budget. 5. Review every request for payment to ensure the amount is budgeted and falls within the limits of good credit. And, if the request falls within budget, be responsible for prompt disbursement of funds. 6. Responsible to submit on a monthly basis to all directors a current treasurer's report. 7. Responsible to distribute a year end financial report at the October Annual Meeting and to send copies to the USA Wrestling National Office. 8. Responsible for writing all checks 9. The Board of Directors may designate person(s) to disburse funds in the treasurers absence. This person must be approved by the financial institution's signature card.
E. MEMBERSHIP CHAIRPERSON 1. Supervise membership secretary duties. 2. Attend national convention and meetings which pertain to membership or designate a representative approved by the executive committee. 3. Handle all delinquent accounts. 4. Coordinate availability of membership cards at all state and in-state regional tournaments. 5. Attend the state Regional Informational Meeting.
F. TOURNAMENT DIRECTOR 1. Plan, organize, and conduct the regional informational meeting. 2. Serve on the tournament committee. 3. Budget for, order, and disseminate all tournament supplies including paperwork, awards, etc. 4. Serve as contact person for questions concerning state tournaments. 5. Attend all state tournaments and make on-site decisions concerning the tournament. 6. Be available by phone on the day of regionals. 7. Coordinate weigh-in sites around the state for state tournaments.
G. KIDS DIRECTOR 1. Assist District directors in establishing Kids Division Tournaments. 2. Coordinate Kids Division schedule between districts. 3. Plan and coordinate Kids Division for USA Regional, National, or exchange activity for the state. 4. Attend and represent Wisconsin at the USA Northern Plains Regional Tournament or appoint a representative to be approved by the executive committee. 5. Be responsible for attending and representing Wisconsin at National Kids Council meetings at the National Convention. 6. Responsible for submitting budget for the Kids Division at the September Board of Directors meeting. 7. Make arrangements for Schoolboy Dual Team and entries for Northern Plains Regional Tournament. 8. Ordering and distribution of uniforms for the national teams. 9. Recommend to the Board of Directors representatives to be nominated for state, regional and national awards and recognition. 10. Responsible for submitting qualifying lists to national tournament site manager and state team leader.
H. CADET DIRECTOR 1. Assist District Directors in establishing Cadet Division tournaments. 2. Coordinate Cadet Division Tournament schedule between districts. 3. Attend and represent Wisconsin at the USA Northern Plains Regional Tournament or appoint a representative to be approved by the executive committee. 4. Attend and represent Wisconsin at the National Cadet Tournament or appoint a representative to be approved by the executive committee. 5. Responsible for submitting budget for the Cadet Division at the September Board of Directors meeting. 6. Plan and coordinate Cadet Division exchange activity for the state. 7. Make arrangements for Cadet Dual Team and Cadet Nationals Team Camp and Tournament, also entries for Northern Plains Regional Tournament. 8. Ordering and distribution of uniforms for the national teams. 9. Recommend to the Board of Directors representatives to be nominated for state, regional and national awards and recognition. 10. Responsible for submitting qualifying lists to national tournament site manager and state team leader.
I. JUNIOR DIRECTOR 1. Assist District Directors in establishing Junior Division tournaments. 2. Coordinate Junior Tournament schedules between districts. 3. Attend and represent Wisconsin at the USA Regional and National Junior tournaments or appoint a representative to be approved by the executive committee.. 4. Responsible to submit budget for the Junior Division at the September Board of Directors meeting. 5. Plan and coordinate Junior Division Regional, National, or exchange activity for the state. 6. Make arrangements for Junior Dual Team and Junior Nationals Team Camp and Tournament. 7. Ordering and distribution of uniforms for the national teams. 8. Recommend to the Board of Directors representatives to be nominated for state, regional and national awards and recognition. 9. Responsible for submitting qualifying lists to national tournament site manager and state team leader.
J. WOMENS DIRECTOR 1. Attend and represent Wisconsin at the USA Regional and National Junior tournaments or appoint a representative to be approved by the executive committee.. 2. Responsible to submit budget for the Womens Division at the September Board of Directors meeting. 3. Plan and coordinate Womens Division Regional, National, or exchange activity for the state. 4. Make arrangements for Womens Nationals Team Camp and Tournament. 5. Ordering and distribution of uniforms for the national teams. 6. Recommend to the Board of Directors representatives to be nominated for state, regional and national awards and recognition. 7. Responsible for submitting qualifying lists to national tournament site manager and state team leader.
K. MAT OFFICIALS DIRECTOR 1. Must be a current member of the United States Wrestling Mat Officials Association (USWOA) in good standing. 2. Submit an up-to-date list of all state officials at the September Board of Directors meeting. 3. Provide clinics for mat officials at each state tournament as requested and keep registered officials up-to-date on rule changes.. 4. Act as a liaison to USWOA. 5. Responsible for submitting Mat Official's budget at the September meeting of the Board of Directors. 6. Attend all Board of Directors meetings and assigned committee meetings. 7. Responsible for signing of vouchers for Mat Officials at all WWF or State supported USA tournaments. 8. Promote membership in USWOA as a Mat Official.
L. PAIRING OFFICIALS DIRECTOR 1. Must be a current member of the United States Wrestling Officials Association (USWOA) in good standing. 2. Submit an up to date list of all state pairings officials at the September Board of Directors meeting. 3. Provide clinics as requested and give P3 tests for pairings officials' certification (i.e. annual meeting). 4. Act as a liaison to USWOA. 5. Responsible for submitting budget for the Pairing Officials at the September meeting of the Board of Directors. 6. Attend all Board of Directors meetings and assigned committee meetings. 7. Responsible for coordination of housing and signing of vouchers for registered Pairing Officials who work at all WWF or State-supported USA tournaments. 8. Promote membership in USWOA as a Pairing Official.
M. DISTRICT DIRECTOR 1. Act as coordinator for clubs within region- assist in the formation of new clubs within region. 2. Develop a structure for district meetings which may include officers. 3. Attend and help direct regional tournaments in district and submit list of state qualifiers. 4. Assist in coordination of activities in district (clinics, tournaments, training sites, exchanges). 5. Act as a resource person for district by handling questions and problems. 6. Submit list of tournament dates in district at annual meeting in October. 7. Conduct at least one informational meeting per year for district- prior to the October Annual meeting- to hold elections and select regional tournament sites. 8. Submit minutes of each regional meeting to State Chairperson within ten days of meeting. 9. Promote USA/WWF education, events, and membership. 10. Attend appointed meetings, budget meeting, and annual meeting of WWF and present district's position on issues. 11. Attend and represent the district at the regional informational meeting and state tournaments where a regional is required.
N. AT LARGE DIRECTOR 1. Assume those duties which the Board of Directors and or membership may designate. ARTICLE IV ELECTIONS Section 1. Officers. The Board of Directors will elect a State Chairperson, Vice State Chairperson, Secretary, Treasurer and Membership Director from members of the Board of Directors. These officers will comprise the executive committee. The Board will also elect a tournament director. Section 2. Directors. Kids, Cadets, and Junior Directors shall be elected in even-numbered years and the At-Large Directors in odd years at the annual meeting of members in accordance with these By-laws and Policies serving on the Board of Directors for a two year period. Any resident of the State of Wisconsin shall be qualified for serving on the Board of Directors and shall within 30 days of election to the Board, become a member of USA Wrestling. The Board of Directors shall, at its September meeting, place in nomination one or more candidates for the Kids, Cadet, Junior, and/or At-Large Directors, depending on the year. Nominations for these directorships shall also be accepted from the floor at the Annual Meeting. The District Directors will be elected by their district at their Annual District meeting. Odd numbered districts will elect in the odd year and even numbered districts in the even year. Election of District Directors will be by majority vote of clubs in their district. A. Kids, Junior, Cadet, and At-Large Directors- Elected by one vote from each club holding a current Charter, one vote from each current member of the WWF Board of Directors, one vote from other members of USA Wrestling, not members of a club, in blocks of five. B. Mat Officials Director- Elected in odd years by one vote by each mat official that is a current member of USWOA and one vote from each current member of the WWF Board of Directors. Voting shall be done by mail with nominations for the Mat Officials Director position to be sent out to officials by the State Vice Chairperson by July 25th and returned by August 5th. Voting ballots shall then be mailed by Aug. 15th and returned by Aug. 25th. C. Pairing Officials Director- Elected in even years by one vote by each pairing official that is a current member of USWOA and one vote from each current member of the WWF Board of Directors. Voting shall be done by mail with nominations for the Pairing Officials Director position to be sent out to officials by the State Vice Chairperson by July 25th and returned by August 5th. Voting ballots shall then be mailed by Aug. 15th and returned by Aug. 25th. ARTICLE V ADMINISTRATIVE POLICIES Section 1. Office of State Chairperson. The individual holding the office of State Chairperson cannot hold the office of Treasurer and/or Membership Officer or have a relationship with the individual holding the office of Treasurer and/or Membership Officer which could be construed as a conflict of interest. Section 2. Audit of Funds. An audit committee consisting of three members from the Board of Directors including a chair of the committee will be selected at the Spring Meeting only when an accredited accountant has not been hired to oversee Wisconsin Wrestling Federation funds. The records to be turned over for audit will be bank deposits, canceled checks, balance sheets, bank statements and treasurer reports. The Treasurer will be present at the audit, but will not be a member of the audit committee. The audit committee or accountant will document the outcome of the audit with a written report to be filed at the September Board of Directors meeting. Section 3. All monetary donations to the WWF must be deposited directly to the WWF account and be distributed at the discretion of the WWF Board. Donation or gift requests must be first approved by the Chairperson of the WWF before the donations are received. Section 4. Non-voting, non-board member WWF Positions A. State Coach (1) Organize and manage regional training sites. (2) Establish satellite training sites. (3) Attend all state functions. (4) Assist with kids, cadets, and junior camps and events. (5) Communicate with state chairperson on a regular basis. (6) Attend Board meetings upon request.
B. Membership Secretary (1) Responsible for keeping all membership records and submitting all membership lists and moneys to USA Wrestling in a timely manner. (2) Responsible for collecting and depositing all membership money in a federal or state-insured financial institution on a timely basis. (3) Provide to state chairperson and/or designated others an up-to-date list of clubs as needed. (4) Handle requests for charters of all clubs, sanctions of tournaments, and memberships of individuals. (5) Provide current mailing labels for clubs, coaches, and officials as requested. Section 5. Standing Committees A. Executive committee consists of the state chairperson, vice-chairperson, secretary, treasurer, and membership director. B. By-law committee is appointed by the executive committee from the current Board of Directors. Non-board members may be appointed to the committee as non-voting advisory members. The Board Secretary is a member of this committee. C. Tournament committee consists of the state chairperson, tournament director, mat officials director, pairing officials director, and appropriate age-group directors. D. Age-level committee includes appropriate age-level director, coaches coordinator, and Board-appointed advisors. Section 6. Meetings. The Board of Directors will meet at least three times a year and at such other times as directed by the WWF State Chairman. Committees will meet on an as needed basis. Voting of the Board of Directors will be by majority of a quorum (2/3) of the directors. Section 7. Attendance. All Directors are required to attend the budget meeting and the annual meeting.
ARTICLE VI FISCAL YEAR The fiscal year of the WWF shall begin on September 1 and end on August 31.
ARTICLE VII PARLIAMENTARY AUTHORITY The rules contained in the current edition of the Robert's Rules of Order shall govern the WWF in all cases in which they are applicable and in which they are not in conflict with these By-laws. ARTICLE VIII AMENDMENTS The Current By-laws can be Amended only at the annual meeting of the organization by a quorum as described in Article II Section IV, provided the the amendment has been submitted in writing 30 days in advance to the State Chairperson. Voting shall take place as fet forth in Article II Section III Voting by Members. A committee may be appointed to submit a revised set of By-laws as a subtitue for existing By-laws by a majority vote at the annual meeting, or by a two-thirds vote of the Board of Directors. ARTICLE IX RESOLUTION OF DISPUTES Section 1. Disputes. Official disputes brought to the attention of the Wisconsin Wrestling Federation shall be viewed as grievances or impeachment of officer proceedings. A. Grievance (Appeal and Due Process). All grievances or disputes involving member(s) of WWF that cannot be settled can be submitted in writing by the disputing person(s) to the State Chairperson for resolution. If the State Chairperson cannot resolve the dispute it can be appealed to the Board of Directors. The Board of Directors will appoint three of their members to meet with the disputing person(s) to make final disposition. Their ruling will be final. The final disposition will be sent out to all WWF Board Members and affected parties promptly. This due process administrative procedure shall be a full and complete substitute for any court proceedings. B. Impeachment of Officers. Impeachment will consist of the motion to impeach being brought to the floor at a Board of Directors Meeting. A vote will then be taken with a majority approving to call a special director's meeting within two weeks to give time for all persons involved to prepare their case. If the impeachment meeting is directed to the State Chairperson, the Vice Chairperson will chair the meeting. Due process will take place during this meeting with everyone concerned having the opportunity to speak. A two-thirds vote of a quorum of the Directors will be required for impeachment. Also, a minimum of fifteen WWF sanctioned clubs can file a grievance with the Board of Directors, to have a meeting of the membership for the purpose of impeachment of an officer. The meeting will be held within two weeks to give time for all persons involved to prepare their case. If the impeachment meeting is directed to the State Chairperson, the Vice State Chairperson will chair the meeting. Due process will take place during this meeting with everyone concerned having an opportunity to speak. A two-thirds vote of a quorum (1/4 of WWF clubs) of the voting members will be required for impeachment.
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